Horns Drove CC | Privacy Statement, Cookies & GDPR
This privacy policy sets out how Horns Drove CC uses and protects any information that you give Horns Drove CC when you use this website.
Horns Drove CC is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
Horns Drove CC may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
This policy is effective from September 1st, 2025.
At Horns Drove Community Childcare, we are committed to protecting the privacy and security of the personal information of our children, parents, guardians, and employees.
This privacy notice outlines how we collect, use, disclose, and protect personal information in accordance with applicable privacy laws.
We may update this privacy notice from time to time, any changes will be posted on our website or communicated directly to you.
Information We Collect
We may collect the following types of personal information:
- Child information:
Names, dates of birth, contact details, medical information, emergency contact information etc. - Parent/guardian information:
Names, contact details, and any other necessary information for communication and administration purposes - Employee information:
Names, contact details, employment history, qualifications, and other relevant information for employment purposes - Photographs and videos:
We may take photographs or videos of children for education, promotion, or administrative purposes. We will obtain consent from parents/guardians before using such media
How We Collect Information
We collect personal information through various methods, including:
- Registration forms completed by parents/guardians
- Correspondence via email, phone, or in person
- CCTV cameras on the premises for safety and security purposes
- Photos and videos taken during school activities or events
Use of Information
We use personal information for the following purposes:
- To provide educational services and care for children
- To communicate with parents/guardians regarding child progress, events, and administrative matters
- To ensure health, safety, and security of students and staff
- To comply with legal obligations and regulatory requirements
- To improve our programmes, services, and facilities
- To capture photographs and videos for educational, promotional, or administrative purposes (with appropriate consent)
- Disclosure of Information
We may disclose personal information to the following parties:
- Authorised staff and contractors for educational and administrative purposes
- Regulatory bodies or government authorities, as required by law
- Medical professionals or emergency services, in case of a health or safety emergency
- Third-party service providers who assist us with functions such as IT support, payment processing, or transportation
Data Security
We implement reasonable security measures to protect personal information from unauthorised access, disclosure, alteration, or destruction. We restrict access to personal information to authorised individuals who require it for legitimate purposes.
Retention of Information
We retain personal information for as long as necessary to fulfil the purposes outlined in this privacy notice, or as required by law. When no longer needed, we securely dispose of or anonymise personal information.
Your Rights
You have certain rights regarding your personal information, including:
- The right to access and review your personal information
- The right to request correction or update of your personal information
- The right to request deletion of your personal information, subject to legal obligations
- The right to withdraw consent for the use of certain personal information
- The right to lodge a complaint with the appropriate data protection authority
Contact Us
If you have any questions, concerns, or requests regarding the privacy of your personal information, please contact us at enquiries@hornsdrove.uk.
Use of Cookies
How we use cookies
The UK government has revised the Privacy and Electronic Communications Regulations, which came into force in the UK on 26 May 2012, to address new EU requirements. The Regulations make clear that UK businesses and organisations running websites in the UK need to get consent from visitors to their websites in order to store cookies on users’ computers.
The following table details our use of Cookies.
| Google Analytics | _utma _utmb _utmc _utmz* | Collects information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. | Google Analytics Privacy Policy. |
| Facebook Like Us | datr* | Allows visitors to Like/Send on Facebook, shows our recent activity on Facebook. | Facebook Privacy Policy |
What is a Cookie..?
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
If you would like a copy of the information held on you please write to:
Our Data Protection Officer: Julie Meintjes [ julie.meintjes@hornsdrove.uk ]
Address for all information requests and enquiries: Julie Meintjes.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address.
We will promptly correct any information found to be incorrect.